Privacy Policy

Last updated: October 13, 2026

North Vancouver Model United Nations (NVMUN) is a student-run conference. This page explains what personal information we collect through nvmun.org and our related sign-in and account sites (staff.nvmun.org, my.nvmun.org, agent.nvmun.org and chair.nvmun.org), why we collect it, and the choices you have.

What we collect

• Registration details you submit as a delegate, school representative, chaperone or media applicant: name, contact details, school, grade, date of birth, parent or guardian contact details, committee preferences, and any accessibility or dietary information you choose to give us.
• Account details: your email address and a securely hashed password, or the verified email address and name from the Google, Microsoft, Yahoo or AOL account you use to sign in. We never receive your password for those providers.
• Payment status: payments are processed by Helcim. We receive a confirmation and the amount, and never see or store your full card number.
• Position papers you upload, and the committee assignment you are given.
• Chat and support messages you send us, including messages handled by our automated assistant.
• Technical information needed to keep accounts secure, such as device and browser details for signed-in sessions, and rate-limiting records.

How we use it

We use your information to run the conference: process registrations and payments, assign committees and countries, let directors and chairs see their delegates and papers, contact you about the event, provide support, and keep accounts and the sites secure. We do not sell your information and we do not use it for advertising.

Sign in with Google, Microsoft, Yahoo or AOL

If you choose to sign in with one of these providers, we ask only for your verified email address and, where offered, your name. We use the email address to match you to your NVMUN account. We do not access your contacts, files, mail or any other data held by the provider.

Who can see it

Your information is visible to the NVMUN secretariat and, for the committee you are assigned to, to that committee's director and chairs. Your school's registered representative can see the registration status of delegates from their school. Position papers can be downloaded only by you, the director of your committee and the secretariat. We share information with the service providers that help us run the event (for example web hosting, email delivery, payment processing and registration record keeping), only as needed for those services. We may disclose information if the law requires it.

Where it is stored and how long we keep it

Information is stored with our hosting and storage providers, which may process data outside Canada. Files are kept in private storage that is not publicly accessible. We keep registration and account information for the conference and a reasonable period afterwards for record keeping and planning the next conference, then delete or anonymize it. You can ask us to delete your information sooner.

Young people

Many delegates are under 18. Parent or guardian contact details are collected so we can reach a parent or guardian about the conference. A parent or guardian may ask to see, correct or delete a delegate's information by contacting us.

Your choices

You can ask to see, correct or delete your personal information, or withdraw your consent to us holding it, at any time (some information may need to be kept to complete your registration or meet legal obligations). Signed-in users can end sessions from their account. To make a request, use the Contact page and mention that your request is about privacy.

Changes

If we change this policy we will update the date above.